What does project management software for a marketing team really cost?

The sign-off tools a marketing team needs sit on higher tiers. Approvals and proofing are on Asana Advanced only (£25.69 a user, billed monthly), Wrike Business only (billed annually only) and CoSchedule Suite only (contact sales). On those three, a team that needs creative sign-off pays more than the figures below.

Free plans have hard walls. ClickUp Free has 60 MB of storage for the whole workspace; Airtable Free stops at 5 editors and 1,000 records a base; Asana Personal stops at 2 users; Notion Free gives a workspace with 2 or more members only a limited number of blocks; Basecamp Free allows one project at a time.

For one person: ClickUp Free Forever, Asana Personal, Notion Free and Airtable Free all pass at £0. The cheapest paid plans are ClickUp Core at $12 (about £8.97) and Trello Premium at $12.50 (about £9.34). On monday.com one person pays £39 a month, because plans start at 3 seats and only Standard (£13 a seat) has a calendar.

For 5 users, ClickUp Free and Airtable Free (both £0) still pass. The cheapest paid plans are Basecamp Freelancer at $29 flat (about £21.67), then ClickUp Core $60 (about £44.83), Trello Premium $62.50 (about £46.69), Notion Plus £50, Asana Starter £57.95, monday.com Standard £65 and Airtable Team $120 (about £89.65).

For 15 users, Basecamp's flat price changes the order. Pro Plus is $99 a month for up to 15 users (about £73.96), less than any per-seat paid plan: ClickUp Core $180 (about £134.48), Trello Premium $187.50 (about £140.08), Notion Plus £150, Asana Starter £173.85, monday.com Standard £195 and Airtable Team $360 (about £268.96). ClickUp Free still passes at £0.

Calendar and timeline views are the usual paywall. Trello has them only on Premium; its Free and Standard plans get only Planner, a personal calendar. monday.com Basic has no calendar view, and Wrike Free has no calendar or Gantt.

Two tools publish no price for a team. Wrike has no month-to-month price at all: Team is billed annually only, at $10 a user. CoSchedule, now sold as social media management, prices 1 user (Starter, $39); its Professional plan stops at 3 users, and above that Suite is contact sales.

• Who counts as a user differs. Airtable's Team plan bills commenters as well as editors, so a manager who only leaves comments costs a seat; Basecamp counts every client and contractor; Trello bills every Workspace member, and upgrading ClickUp bills every member of the workspace.
• Automations are capped. monday.com Standard allows 250 actions a month (Pro 25,000), ClickUp Core 1K a month, Airtable Free 100 runs (Team 25,000).
• Storage runs out on free plans. ClickUp Free has 60 MB for the whole workspace, Notion Free takes uploads up to 5 MB, Airtable Free 1 GB of attachments per base and Basecamp Free 1 GB.
• Most pages open on yearly prices. Asana shows £9.49 against £11.59 monthly for Starter, ClickUp $9 against $12, Notion £8.50 against £10, monday.com £11 against £13, CoSchedule $29 against $39. Every figure here is the monthly price.
• Prices are before VAT. Dollar prices may attract UK VAT at checkout and move with the exchange rate.

An AI agent read each tool's pricing page and help centre in a real browser, switched it to monthly billing, set the team size with the page's own controls where it had them (monday.com, Basecamp), and copied the sentence behind every figure; code checked each sentence was really on the page before it could be used.

This page replaces an older list of marketing project management software on this site. There are no affiliate links on this page and nothing on it earns a commission.

monthly cost = the cheapest monthly-billed plan that passes the rule below, at the smallest seat count the vendor sells that covers the team; a free plan counts if it passes

The rule. A plan counts for a team size only if its own pages show all three, for that many people who can edit (guests, viewers and comment-only users don't count):

1. tasks, cards or records with an assignee and a due date;
2. a shared calendar or timeline/Gantt view built into the plan, not a personal planner, a third-party Power-Up, a trial or a paid add-on;
3. room for more than one campaign at once: more than one project or board, and no workspace-wide allowance that runs out in normal use.

That is why some free plans don't count: Trello Free and Standard (Planner is a personal calendar), monday.com Free and Basic (no calendar view), Wrike Free (no calendar or Gantt), Basecamp Free (one project at a time) and Notion Free once a workspace has two or more members (its block limit). Storage, automations, approvals and guests don't decide whether a plan counts; they are in the notes.

Each figure is the plan named under it, with the vendor's own currency where it isn't pounds. Where the figure is a free plan, the cheapest paid plan is named beside it. "No plan" means no published month-to-month price: Wrike bills annually only, and CoSchedule above 3 users is contact sales.

Exchange rates. ECB euro reference rates of 6 November 2026 (the latest; 7 Nov is a Saturday): 1 EUR = 0.83415 GBP, 1 EUR = 1.1165 USD, so 1 USD = 0.74711 GBP.

Left out: Asana Enterprise and Enterprise+ — contact sales only; monday.com Enterprise — quote only; ClickUp Enterprise — contact sales only; Wrike Pinnacle and Apex — contact sales only; Notion Enterprise — contact sales only; Airtable Enterprise Scale — custom pricing through sales; CoSchedule Suite — the only plan for more than 3 users: a custom quote after a demo, with only a 'starting at $69/month' figure.